Deconsolidation Notice – Paper Options for Warehouse Operators, Terminal Operators and Freight Forwarders
Customs Notice 16-20

Ottawa, October 19, 2016

1. This notice provides information for freight forwarders, warehouse operators and terminal operators regarding the deconsolidation notice and the process by which warehouse operators may release goods from the warehouse to the freight forwarder.

2. On June 29th, 2016, the ability to receive the deconsolidation notice was made available to clients by the Canada Border Services Agency (CBSA).

3. On November 7th, 2016, the regulatory amendments making eManifest requirements for freight forwarders mandatory will be implemented.  As indicated in Customs Notice 16-17, Mandatory Electronic House Bills, published on June 29th 2016, the CBSA has provided an extended voluntary period for eManifest requirements for freight forwarders and is moving forward with implementation now that necessary systems functionality is in place.

4. The deconsolidation notice, which is currently available only through Electronic Data Interchange (EDI), is an electronic notice sent from the CBSA to inform clients (freight forwarders, warehouse operators, terminal operators and carriers) that the CBSA has authorized the transfer of cargo control from a consolidated shipment to the related individual house bills that were submitted by a freight forwarder.

5. The deconsolidation notice serves as electronic notification to the warehouse or terminal operator to allow the freight forwarder to take control of the goods within the consolidation. This notice also serves as electronic notification to the party liable for duties and taxes that the cargo document that is being deconsolidated (including both the consolidated primary cargo and consolidated house bill documents) is acquitted.

6. The deconsolidation notice is currently an optional notice which various parties (carriers, freight forwarders, terminals and warehouse operators) must register to receive. The CBSA strongly encourages all parties to register to receive the deconsolidation notice as this will enable a smoother transition to the electronic transmission of house bills for freight forwarders as well as reduce the paper burden on all parties involved in the transportation and cargo control process.

7. The following scenarios provide the paper process options by which various trade partners can determine that the transfer of cargo control is authorized if not all parties are currently enabled to receive the electronic deconsolidation notice:

Scenario Freight Forwarder Warehouse Operator CBSA intervention

1

  • Submitted House Bill via EDI.
  • Received deconsolidation notice.
  • Prints raw EDI deconsolidation notice message.
  • Provides copy to the warehouse operator.
  • Not registered to receive the deconsolidation notice.
  • Paper copy of raw EDI deconsolidation notice message authorizes the transfer of cargo.
  • Warehouse operator allows freight forwarder to take possession of the shipment.
  • None required.

2

  • Submits HB via Portal.
  • No deconsolidation notice.
  • Prints HB Close Message from the Portal.
  • Presents HB Close Message printout to a Border Services Officer (BSO) for verification and stamping on the front of the document.
  • Freight forwarder presents the stamped HB Close Message to the warehouse operator to transfer the shipment(s) to the freight forwarder.
  • Not registered to receive the deconsolidation notice.
  • Stamped copy of House Bill Close Message authorizes the transfer of cargo.
  • Warehouse operator allows freight forwarder to take possession of the shipment(s).
  • BSO will verify and stamp the front of the HB Close Message document when a freight forwarder presents it for validation.

3

  • Freight forwarder presents to a BSO a copy of the consolidated cargo control document (CCD) with the related House Bill numbers notated on it for verification and stamping.
  • Freight forwarder presents the stamped CCD to the warehouse operator to authorize the transfer of cargo to the freight forwarder.

 

  • Not registered to receive the deconsolidation notice.
  • Stamped CCD authorizes transfer of cargo.
  • Warehouse operator allows freight forwarder to take possession of the shipment(s).
  • BSO will verify and stamp the front of the consolidated cargo control document when a freight forwarder presents it for validation.

8. Freight Forwarders who are presenting the EDI deconsolidation message to the warehouse operator and wish to provide reader friendly document are asked to attach this to the EDI message. The EDI message is the proper transfer document to be used.

9. Warehouse operators must remember that they are required to maintain all books and records as per the requirements set out in paragraph 66 of Memorandum D4-1-4, Customs Sufferance Warehouses.

10. For additional information regarding the implementation timeline applicable to eManifest requirements for freight forwarders please see Custom Notice 16-17, Mandatory Electronic House Bills.

11. The CBSA remains committed to supporting clients in their transition to eManifest throughout the regulatory implementation timeline through online resources and dedicated client support activities.

12. Clients who are not already registered for the deconsolidation notice should reference Chapter 11 of the ECCRD.  You may contact the TCCU by email at tccu-ustcc@cbsa-asfc.gc.ca or by calling 1-888-957-7224 and selecting Option 1.

13. For email support on eManifest policy and processes, contact the eManifest Help Desk at emanifest-manifestelectronique@cbsa-asfc.gc.ca.

14. For additional information regarding eManifest requirements clients may visit the CBSA Web site.

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